Instructions, Forms & Policies
Instructions, Forms & Policies
Disability Information Form
Information Exchange Authorization
1. To take online exams with testing accommodations, notify your instructors using the Accommodation Notification Form in the AS Portal.
2. For exams that need to be proctored by Accessibility Services:
a. Fill out the Accessible Testing Request Form at least seven days before your exam, and two weeks before finals week.
b. Maintain communication with the Accessible Testing office and your instructor up to your exam date.
3. Please see below to determine when you should submit a request form to the Accessible Testing office.
Online Exams
1. Notify Faculty about your accommodations through the AS Portal.
2. If your testing accommodation is for extended time only, you do not need to submit a Google Form. Remind your professor of your extended time accommodation so he/she can adjust it on Blackboard.
3. If you have other testing accommodations, submit an Accessible Testing Request Form for each exam at least one week before the date of the exam:
4. Your exam will be scheduled with Zoom proctoring. You will be notified via Google Calendar and your horizon email.
On-Campus Exams
1. Notify Faculty about your accommodations through the AS Portal.
2. Submit our Accessible Testing Request Form for each exam at least one week before the date of the exam:
3. You will receive an email the night before your scheduled exam with the location of your exam.
Accessible Testing Drop-In Hours
Weekly Drop-In Hours
- Friday 10:30 am - 11:30 am
- Friday 1:30 pm - 2:30 pm
Join by Zoom
Join By Phone
Dial: 669-444-9171
Meeting ID: 871 8112 0388
Textbooks & Course Materials in Accessible Format
Important Announcement
Effective March 16, 2020, the Accessible Media team will be fulfilling all requests entirely virtually. Please email alternate.media@csueastbay.edu with any concerns, questions, and general inquiries. Phone and Video conference appointments can be arranged as needed.
Fall 2024
Please mark your calendars for these upcoming dates:
4/8/24: Accessible Media requests are now being accepted for Summer and Fall 2024
4/25/24: Summer Priority consideration deadline - Accessible Media requests should be submitted by this date for priority consideration. However, requests received after this date are considered late and will be fulfilled as resources allow, in the order they are received.
5/11/24: Fall Priority consideration deadline - Accessible Media requests should be submitted by this date for priority consideration. Our team will make best efforts to have your request materials ready by the start of semester. However, requests received after this date are considered late and will be fulfilled as resources allow, in the order they are received.
Please note the following when preparing to submit your request:
- You must be enrolled in courses to submit your request. If there are special circumstances preventing you from enrolling, please notify Accessible Media in the "Comments" portion of the request form.
- Review your textbook information via or .
- You should still submit a request even if textbook information is not available during enrollment, please indicate the exact language used in reference to the course. Examples:
- No book required
- Course Materials are being finalized
- No bookstore supplied materials. See Instructor.
- Course materials have not been determined
- Receipts may be submitted at a later date; however textbooks will not be released until proof of purchase is verified. You are not required to submit any additional paperwork to submit your request.
ITS Accessibility Book Drop (unavailable as of 03/16/20):
If the Accessible Media team requests to scan in your physical textbook for purposes of converting into accessible format, please utilize the secure ITS Accessibility Drop Off box located outside of LI 2800 (ITS Offices). This secure lock box is monitored several times throughout the workday by our staff. Simply complete the "drop off card" available at the drop box and insert into your textbook (alternately you can email alternate.media@csueastbay.edu that you have left your book). Our team will provide an email update as soon as the item is retrieved and provide email updates during the scanning process.
Resources:
- Declaration of Ownership
- Read&Write Textbook Retrieval Instructions
- Textbook Worksheet (use to prepare your request information in one place) Word PDF
- Self-Scanning Stations - see Assistive Technology Services Office Self-Scan Stations for more information
Drop-In Hours for Technical Assistance:
- By appointment: Email notetaking@csueastbay.edu to schedule
Request Course Notes
- Please submit Accommodation Notifications through the AS Portal. This will initiate an email to your instructor and Accommodation Coordinators regarding your need for Course Notes.
Request Accessible Furniture in the Classroom
- Please submit Accommodation Notifications through the AS Portal. This will initiate an email to your instructor and Accommodation Coordinators regarding your need for Accessible Furniture.
You can reach out to asfurniture@csueastbay.edu with any questions.
Interpreting & Real-Time Captioning for Student Courses
- Please submit Accommodation Notifications through the AS Portal. This will initiate an email to your instructor and Accommodation Coordinators regarding your need for Interpreting or Real-Time Captioning.