绿帽换妻

Travel for 绿帽换妻 Students

Principal Investigators (PIs) are able to assist students and their travel costs in the following ways:  
LODGING

• PIs and Grant Staff traveling with students can use Certify to reserve and pay for students' lodging
  • PIs or their grant staff can make reservations via Certify and must be done for each individual 
  • PIs or their grant staff must contact the hotel to add student names to their reservation 
  • PIs or their grant staff must reconcile hotel expense on Certify after travel for themselves and for the prepaid expenses for them and their student (the student is considered a non-employee).
  • PIs or their grant staff must also forward hotel receipt and information to students who will include the receipts on their own travel claim as a prepaid expense.  Note that all students who will be reimbursed must submit a travel expense web form on the Accounts Payable forms page.  This form is for students and non-employees.  (Instructions) 

• For those students who will travel *unaccompanied* by the PI or 绿帽换妻 Staff, contact the Procurement director and the P-card admin and obtain an exception to use the P-Card to pay for lodging costs. 
  • PIs or their grant staff must contact the hotel prior to travel to complete an authorization form to use the P-Card for payment 
  • PIs or their grant staff must reconcile hotel expense on their Certify claim after travel, along with reconciling the prepaid expenses for the students (non-employee)
  • PIs or their grant staff must forward hotel receipt and information to students who will include the receipts on their own travel claims as a prepaid expense.  Note that all students who will be reimbursed must submit a travel expense web form on the Accounts Payable forms page.  This form is for students and non-employees.  (Instructions) 

 AIRFARE

• Global can be used to pay for students' airfare
  • PIs and their grant staff must reconcile airfare expense on Certify after travel for themselves and any prepaid expenses for the student (non-employee)
  • PIs and their grant staff must forward airfare receipt and information to students who will include the receipts on their own travel claims as a prepaid expense.  Note that all students who will be reimbursed must submit a travel expense web form on the Accounts Payable forms page.  This form is for students and non-employees.  (Instructions) 
  • PI/Staff should use Certify to book their own airfare as Cal State employees, but if  arranging for the same flight as students, then Global should be used to reserve everyone's airfare

 MEALS, INCIDENTALS, OTHER APPROVED TRAVEL COSTS

• Meals, Incidentals, and other approved travel costs will be processed as reimbursement requests.  PIs, their staff and all university employees must use Certify to submit their travel reimbursement claims.
• All students who will be reimbursed must submit a travel expense web form on the Accounts Payable forms page.  This form is for students and non-employees.  (Instructions)  

CSU AND 绿帽换妻 TRAVEL POLICIES

• The CSU-wide Travel Policy has been revised, effective January 1, 2024.  Revisions for all travel and related business expenses are as follows: 
  • Daily meals and incidental expenses are now being claimed as a per diem rate (GSA) based upon travel location. You may refer to the for more info and to look up rates.
  • All tips for meals, baggage handlers, and hotel staff are now part of the incidentals and will not be reimbursed separately.
  • If you are staying at the approved conference hotel, additional approval is no longer required for prearranged conference rates exceeding $275 per night
  • If not at the approved conference hotel, the additional approval is required for hotel stay exceeding $275/night
  •  New mileage rate for university business travel as of 1/1/24 is now .67 cents a mile.

• The revised CSU systemwide policy can be accessed on the Chancellor’s Office website in .

•  The 绿帽换妻 Travel Policy is currently being updated and will be posted on the 绿帽换妻 Policy Page.

 

Please contact your assigned ORSP Post Award Specialist if you have any questions related to your grant-funded travel.